LAKE PLACID - Village trustees here hope a new payroll servicing program will save the village money and keep better track of overtime costs.
The village board voted unanimously Monday night to purchase personnel management software from Tyler Technologies Inc., a software company based in Dallas, Texas, that provides technology for the public sector. Mayor Craig Randall said adding the software to the village's current accounting system will let the village do its payroll servicing in house, meaning it will drop ADP. The village has used ADP for its payroll since 2007.
"One of the major advantages in doing this is that we will be able to distinguish accurately between regular payroll and overtime payroll, which right now is all embedded in the ADP system," Randall said. "They do not have an appropriate mechanism for breaking it out so that we can get reports by department that will allow us to hold our departments a little bit more accountable for overtime."
The software and initial maintenance will cost $21,550, according to village Treasurer Peggy Mousaw. After the first year, the village will need to pay an annual maintenance fee of $2,750. The village currently spends $12,215 annually to do its payroll through ADP.
Trustee Zay Curtis said the village will recoup the costs of the new software system within three years. Randall said additional savings might be found through better tracking of overtime costs.
In an email to trustees, Mousaw said it would be ideal to go live with the new software by Jan. 1, 2013.
"We would need at least one month for the conversion and a minimum of one payroll to parallel test," she wrote.
Contact Chris Morris at 518-891-2600 ext. 25 or firstname.lastname@example.org.